If you use Microsoft Outlook, you can add contacts or asset owners from that program without having to re-type the information. Note: You can attach multiple files for each item, including different file types such as documents or spreadsheets. Select the file you want to add, and then click Open. In the Choose File dialog box, browse to the folder that contains the file. In the Attachments dialog box, click Add. Under the picture frame on the Contact Details form, click Edit Picture. Under the picture frame on the Asset Details form, click Add or Remove Attachments. On the Asset Details form and the Contact Details form, you can add pictures and other attachments. On the Asset List form or the Contact List form, click Open next to the item that you want to see. To display the Asset Details or the Contact Details form: The Asset Details form and the Contact Details form let you view and enter more information about an item. In the Unhide Columns dialog box, select the check box beside each column that you want to show. On the Asset List form and the Contact List form, some fields (columns) are hidden by default. Use the Filter Favorites box to apply a saved filter, or click (Clear Filter) to remove the filter. On the Filter Details form, enter a filter name and description, and then click Close. On the Asset List form, you can filter the list of Assets, and save your favorite filters for future use.Īpply filters by right-clicking the form and selecting the filters you want. To return to the full list, click Clear the current search. Type the text you want to search for in the Quick Search box, and then press ENTER.Īccess filters the list to show only those records that contain the text you searched for. The Quick Search box lets you quickly find an Asset on the Asset List form, and a Contact on the Contact List form. On the Asset List form, select or clear the Show Retired check box. You can show or hide retired Assets on the Asset List form. Assets may become retired when they are outdated, broken, or otherwise unused. Retired Assets are items that have a Retired Date on or before the current date. To make sure all the database content is enabled, in the Message Bar, click Enable this content.įor more information about enabling database content, see the article Decide whether to trust a database. To prevent this form from displaying the next time you open the database, clear the Show Welcome when this database is opened check box.Ĭlose the Welcome form to begin using the database. When you first open the database, Access displays the Welcome form. In this article, we cover the basic steps of using the Asset Tracking template. If the steps below don't match what you're seeing, you're probably using an older version of the template. These instructions refer to the latest version of the template available for download. If you would prefer for us to call you, please reply to the email you received from us with a contact number and a preferred day/time and we will do our best to reach you.Note: The Asset Tracking database template has been updated over the last few years.
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We offer a free initial consultation by telephone on 01747 822616. If you have a particular project in mind that you would like help with tackling, we would be delighted to speak to you. Our customers range from small businesses to corporate to public bodies and they are spread all around the country (and a few overseas). The systems we produce are highly flexible and can evolve over time if you need them to. We have been doing this since 1994 and have covered many incarnations of stock control and linked elements during that time. We specialise in producing customised systems that exactly meet your needs, in a straightforward way. We also have other tutorial videos that you may find helpful - e.g.
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We have other free downloads as well, which you can see here. Please be aware that this is a learning tool and can be used as a start point for your own database. You must have a full installation of Microsoft Access to view the downloaded database file.